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Maumee Valley Planning Organization's (MVPO) talented, innovative, and creative team of planners and administrators is one of the many reasons the organization is recognized as a state leader in community and economic development. We are committed to community improvement and growth. Our strong values support our dedication to a safe and welcoming environment for all employees. 

Maumee Valley Planning Organization is a premier planning establishment serving a five (5) County region and  supporting more than fifty (50) regional planning programs.

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MVPO is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, MVPO provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.                     MVPO is a Drug Free & Tobacco Free Workplace. 

we're hiring!

Administrative Assistant

Primary responsibilities include receptionist duties as well as administrative duties to support staff. 

Must project a professional company image through in-person and phone interaction.


Essential Duties of the Position:

General Office Management

  • Must hold and maintain a valid driver’s license and be insurable

  • Demonstrate the ability to work independently with minimal supervision as well as working as part of a team

  • Greet visitors in a polite and respectful manner.

  • Answer telephone and direct to the appropriate staff member, take messages or transfer calls to voicemail.

  • Receive, sort, and distribute mail.         

  • Research, price, purchase and organize office supplies.

  • Maintain office equipment (printer, copiers, postage meter, etc.)

  • Comply with public records requests and disposition guidelines.

  • Manage meeting preparations, including agendas, minutes and meeting notices to members and media.

  • Placing advertisements in local newspapers for publication and following through to confirm publication

  • Maintain a shared office calendar, schedule and coordinate meetings and conferences.

  • Contribute to team effort by assisting staff with project-based work.  Tasks include preparing documents, entering data, making copies, researching information, sending out emails.

  • Maintain strict confidentiality of client's personal information.

  • Maintain contact information, website support and current project information on the MVPO website.

  • Maintain records retention schedule and records destruction schedule per the Ohio Records Requirements

  • Other duties as assigned.


Fair Housing

  • Intake and refer all Fair Housing inquiries.  As well as distributing fair housing information when appropriate. Complete all require documentation within 24 hours and follow up as needed

  • Complete all required Fair Housing trainings

  • Organize and Participate in all Fair Housing meetings according to the schedule

  • Support planning staff with the completion of an Analysis of Impediments every five years


Community and Economic Development Staff Support

  • Coordinate income survey mailings and collection of data.

  • Deliver or pick up any necessary paperwork to all communities when required

  • Send applications to potential housing applicants, assist with the intake of applications, and assist with maintaining contractor documentation when required.

  • Assist Small Business Development Center (SBDC) as needed.

  • Create filing systems for grants to be used for monitoring.


Executive Council

  • Prepare meeting agendas, minutes of meetings, send meeting notices to members, publish meetings in newspaper and confirm a quorum will be in attendance

  • Confirm Designation of Representation from all communities on a yearly basis

  • Send agendas and documents 1 week in advance of scheduled meetings


Planning Commission

  • Intake of minor subdivision lot split applications for Defiance County Planning Commission.

  • Work with Planning Staff to review and solicit comments from associated agencies.

  • Make deposits at Defiance County Auditor's Office within 48 hours of receiving payments for lot split applications.

  • Deliver lot split applications to Defiance County Engineer's Office for review and pickup when completed

  • Prepare meeting agendas, minutes of meetings, send meeting notices to members and publish meetings in newspaper, confirm a quorum will be in attendance in advance of the meeting, send cancellation notices when necessary

  • Send agendas and documents 1 week in advance of scheduled meetings


All interested applicants must submit a resume and three professional references, along with a cover letter.

Applications are due by May 10, 2024.


Salary Range: $42,000 - $47,000 depending on experience.


Maumee Valley Planning Organization

1300 East Second Street, Suite 200 Defiance, OH 43512

Or e-mail to:

Equal Opportunity Employer



Dennis Miller
Executive Director

Coming Soon

Coming Soon
Administrative Assistant/Fair Housing Coordinator

Coming Soon

Mary Hall 
Fiscal Officer

Coming Soon

Laura Rode 
Assistant Fiscal Officer


Estee Blair 
Senior Planner


Mikayla Mueller 
Community Development Planner


Nick Walters 
Community Development Planner


Will Burns 
Economic Development Coordinator


Liz Keel
Housing Coordinator


Dottie Stratton
Housing Support Specialist 


Luke Bare 
Housing Specialist


Jacob Wreede
Housing Specialist


Sierra Nathans 
Mobility Manager


Zach Bowers 
Transportation Planner/GIS Analyst


Amanda Pobega 
Transportation Planner/GIS Analyst

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